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Not rules, exactly. More like gentle reminders — for anyone who uses AI writing tools and also has people in their life.
AI tools write for a general audience. You're writing to a specific person. A quick read-through lets you catch anything that doesn't sound like you — or doesn't quite fit the situation.
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"I hope this message finds you well. I am writing to follow up on the status of the proposal document that was previously shared. Please advise at your earliest convenience."
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"Hey, just checking in on the proposal — any updates?"
AI tends to open with "I hope this message finds you well" and close with "Please don't hesitate to reach out." These phrases aren't wrong — they're just filler. Real messages get to the point a little faster.
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"I hope you're having a wonderful day. I wanted to reach out to inquire about the meeting scheduled for Thursday and whether the 2pm time slot remains convenient for you."
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"Quick question about Thursday — does 2pm still work?"
If someone sends you a casual two-line message, a five-paragraph response can feel a little off — even if every word is technically correct. AI defaults to formal. Most conversations aren't.
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"Thank you for your message. I can confirm that the proposed arrangement is agreeable and I look forward to our upcoming interaction."
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"Sounds good, see you then!"
The easiest way to make an AI-drafted message feel human is to add one specific detail — a reference to something you actually talked about, a personal note, anything that couldn't have come from a chatbot.
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"I would also like to take this opportunity to extend my congratulations on any recent professional developments."
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"Also — congrats on the new role, I saw the announcement!"
AI responses often bury the actual request in the middle of a long message. If you need something specific, make sure it's easy to find — ideally at the start or end, not sandwiched between paragraphs.
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"After reviewing the various considerations outlined above, it would be greatly appreciated if, at your earliest convenience, you could provide the finalized version of the document in question."
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"Can you send me the final version by Friday?"
AI is great for getting unstuck, drafting a structure, or finding the right words when you're not sure where to start. The message gets better when you treat the output as a first draft — not a final one.
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Prompt → copy → paste → send. (The chatbot doesn't know your relationship. You do.)
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Draft with AI → read it → edit it → send something that sounds like you.
THE BOTTOM LINE
AI tools are genuinely useful. The goal isn't to stop using them — it's to make sure the message that arrives still sounds like it came from a person.
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